Department of Civil, Construction, and Environmental Engineering

Office Manager / Administrative Specialist

Location
394A Town Engineering Building

Phone:    515 294-1676
Fax:    515 294-8216
Email:    nqvaleiastate.edu


Primary Area of Responsibility
•    Manage operations, facilities, and equipment inventory
•    Serve as department’s human resource manager
•    Provide administrative support for department chair

Description
•    Oversee daily operations
•    Serve as department’s information resource
•    Manage account for all special course fees
•    Prepare department’s annual report
•    Serve as Student Disability Resource Liaison  
•    Coordinate faculty/staff searches
•    Assist newly hired faculty and staff with relocation, immigration and homeland security issues, and orientation into the department
•    Coordinate Faculty Staff Portfolio System (FSPS) data entry and integrity; serve on College FSPS committee  
•    Provide administrative support to CCEE Faculty Council
•    Assist with preparation of promotion and tenure and award nomination submittals to college
•    Oversee department vacation/sick leave records and ensure policy integrity
•    Coordinate building projects with Facilities, Planning and Management
•    Assess space needs and assign faculty/staff office space
•    Analyze course/faculty requirements and schedule all CE and ConE courses in appropriate classrooms
•    Compile data and complete campus space survey report
•    Authorize access and program locks
•    Order and keep possession of gate card and department/vendor parking permit
•    Complete annual equipment inventory
•    Serve as back-up for all department administrative personnel